Recruitment of Ex-Offenders Policy

Version: 02
Date: 1 May 2025
Owner: Group HR Manager
Last reviewed on: 30 April 2025

1.0 Some roles employed by our business are subject to a satisfactory Basic Disclosure and
Barring Service check. As an organisation using the DBS to assess applicants’ suitability,
we undertake to treat all applicants for these roles fairly.

2.0 For those positions where a Disclosure is required, job adverts, application forms (if used
in the recruitment process) and recruitment briefs will contain a statement that a Disclosure
will be requested in the event of the individual being offered the position.

3.0 We encourage all applicants invited for interview for positions where a Disclosure is
required to provide details of any unspent convictions at an early stage in the recruitment
process.

4.0 Where an applicant discloses details of an unspent conviction during the application and /
or interview process, guidance for the recruiting manager is available from, and shall be
sought from, the HR Department, who will assist in assessing the relevance of any offence.
Failure by the applicant to reveal information sought could lead to the individual’s
application for employment no longer being progressed and/or withdrawal of any job offer
made.

5.0 For those positions where a Disclosure is required, an employment offer will be conditional
upon our receipt of a fully satisfactory Basic DBS check. In the event that information is
disclosed on the DBS check Certificate that we feel is relevant to the position offered, we
will seek to discuss the matter revealed with the person to whom the conditional
employment offer has been made. If it is concluded that the information on the DBS
Certificate is relevant to the position and we deem the person not suitable for employment,
then the conditional offer will be withdrawn.

6.0 We will reimburse the individual the fee for obtaining the Basic DBS check Certificate once
receipt of proof of payment is received. This applies whether the person commences
employment and also should a conditional offer be withdrawn. As monies will be
reimbursed directly to the person’s bank account, details to enable us to make the payment
also need to be provided.

7.0 A copy of this Policy is provided on our Company website and can also be obtained from
the Group HR Department.