Modern Slavery and Human Trafficking Policy

Modern Slavery and Human Trafficking Policy Statement

 

1.0     INTRODUCTION & PURPOSE

 

1.1            Hague Print Media Supplies Ltd (the Company) is a privately owned group of print management and manufacturing businesses supplying print and related products to the UK and around the world.  Established in 1980, we provide print management, business systems, storage and distribution, software solutions and marketing services to both public and private sector organisations. Our reputation is founded on delivering quality and innovation, alongside superior service levels tailored to meet customer needs. We supply organisations across many industry sectors, including Finance, Retail and Leisure. Public bodies include the NHS, Police Forces, Housing, Education and Local Authorities.

  • Within the European Convention on Human Rights, Article 4 states that ‘no one shall be held in slavery or servitude and no one shall be required to perform force or compulsory labour’.
  • The Modern Slavery Act 2015 (the Act) creates offences relating to holding another person in slavery or servitude, by requiring another person to perform forced or compulsory labour and human trafficking. In this respect, human trafficking is where a person arranges or facilitates the travel of another person with a view to the transported person being exploited, ie through slavery, servitude, forced or compulsory labour. The Company seeks to ensure that these principles are pursued across its entire range of business activities and that its suppliers commit to the same level of ethical standards.
  • The Company is committed to conducting business ethically and responsibly. We also seek to ensure that our Suppliers and their supply chains operate to those same high standards, including those in relation to employment practices, workplace conditions and, more specifically, the prevention of forced and trafficked labour. This is upheld through the company’s policies and processes and is supported by the Management Team.
  • The Company does not condone or tolerate the use of slavery, slave labour or servitude in the manufacture of products it markets and will not accept products or services from Suppliers that utilise or condone any such illegal practices, wherever in the world they occur. This policy sets out how the Company makes efforts to eradicate human trafficking and slavery from both our own business and also from our supply chains.
  • The Company and its suppliers are required to confirm that they comply with the Act by agreeing to be bound by this Modern Slavery & Human Trafficking Policy. This requires their commitment to take necessary steps to ensure that any materials incorporated into the products they provide have been sourced from suppliers who also comply with the laws regarding human trafficking and slavery in the country or countries in which they operate.

2.0       POLICY PRINCIPLES

2.1       The Company takes its responsibilities seriously and is committed to promoting ethical and lawful employment practices, including the provision of a work environment that is free from slavery, servitude, forced or compulsory labour and human trafficking. It also requires its Suppliers, Sub-Contractors and Business Partners to follow these practices worldwide.

2.2       The Company and its Suppliers, Contractors, Sub-Contractors and Agents shall;

2.2.1    Not use forced or compulsory labour (i.e. work or service that a worker provides involuntarily, or under threat of penalty, including forced overtime where such has not been approved by collective bargaining).

2.2.2    Ensure that the terms of employment are voluntary and freely entered into by the worker, and that personal documents such as passports are not withheld.

2.2.3    Ensure that workers are not charged a fee in association with their recruitment and that they are not required to lodge security payments or deposits.

2.2.4    Comply as a minimum with age requirements prescribed by applicable laws in the country in which they operate.

2.2.5    Remunerate its workers with wages and benefits that meet or exceed the legally required minimum in the country in which they operate.

2.2.6    Abide by any applicable law concerning maximum hours of work prevailing in the country in which they operate.

3.0       ORGANISATIONAL POLICIES

3.1       The Company has organisational policies in place, honed over years of experience and managed by our personnel department.  We are a reputable employer with a 40 years heritage of positive employment practice behind us.  We exceed all current employment legislation requirements and abide by all applicable law with regard to Modern Slavery and Human Trafficking laws, laid out in the Act.

3.2       The Company conducts auditing and monitoring of activities within across our Supplier base in order to establish that the principles of our policy are adhered to and to seek improvements in the performance and behaviours of all elements of the supply chain with regard to the application of this policy and the Act.

3.3       The Company measures performance against the principles of this policy and the Act, and it records outputs as part of our ISO9001 management systems.

4.0       TRAINING

4.1       The Company circulates details of our policy to every member of our team in order to promote best practice for complying fully with our obligations.  Staff are trained to improve awareness and understanding of the policy, including all new recruits, for whom this is part of their induction process.

 

5.0       RESPONSIBILITY FOR IMPLEMENTING THIS POLICY

5.1       The Management Team are responsible for creating, implementing and managing the systems that support the promotion of ethical and lawful employment practices internally and throughout the Company and across its supply chain.

5.5.1    Company employees with procurement responsibilities will be insistent on high standards of business integrity from our suppliers. They will issue Suppliers with the Company’s Modern Slavery and Human Trafficking Policy which sets out our stringent Supplier requirements.

5.5.2    Suppliers are reminded of their legal obligations re this policy through the Supplier Agreement which approved Suppliers sign before commencing work for the Company.

5.5.3    The Company is entitled to undertake periodic audits of Suppliers to ensure compliance with this policy.

5.5.4    In any event whereby a Supplier fails to demonstrate compliance with this policy or they are found to have engaged in human trafficking and/or slavery they will have their supply agreements terminated on the grounds they have breached that supply agreement.

5.2       Our activities to promote lawful employment practices will be measured regularly and reported through the quarterly Senior Management Team meetings.

5.3       Changes and updates to the policy may be made in order to apply latest best practice approaches and as a minimum there will be an annual statement update, as required by section 54 of the Modern Slavery Act 2015, on or before each anniversary of the last statement, as prescribed by the Government guidelines.

5.4       The Company has registered a statement based on this policy on the Government’s Modern Slavery Registry.

6.0     This policy has been approved and authorised by:

Name: Graham Wain

Position: Group Managing Director

Date: 17th June 2024

Last Reviewed: 17th June 2024

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